The Role:
The Executive Assistant role will be responsible for handling all aspects of office administration. This role must use independent thinking and judgment with sole discretion for office procedures. The position responsibilities include a broad scope of tasks including schedule and calendar management, collaborating with executive assistants to schedule meetings with various senior leaders and coordination of travel and events, presentation creation and records management. The position requires someone with a strong attention to detail, good organization, and critical thinking skills. The person in the role will handle all responsibilities in a discrete and efficient manner and have strong Outlook, Word and PowerPoint skills.
What You'll Do (Responsibilities):
Run an active calendar of appointments, understand priority / urgency, and reorganize appropriately. Expedite handling of correspondence, global e-mail requests and phone calls while maintaining a high level of discretion and communicating professionally in writing and verbally across all levels of the company and externally
Utilize MS Office products (Word, Excel, PowerPoint) and other technology to prepare, modify and proofread presentation materials, organization charts, reports and letters
Complete various assignments as requested with minimal direction, including meeting planning, floor and emergency coordinator duties, contractor badging administration, external vendor support, and special projects
Maintain records, confidential files and GM specific reports
Provide floor coordination support as needed
Schedule complex meetings and maintain multiple calendars
Support travel arrangements, Visa, Passport and associated expense reports
Make decisions regarding the distribution/flow of information and work Non-Disclosure Agreement Support OPRA / Procurement Tracker – Invoicing for department related purchases
Knowledge of IT / Cell phone / Phone / MML / Teams / Webex / Skype and other Telepresence systems
Continuously look for ways to improve efficiencies of day-to-day tasks
Other administrative tasks not previously mentioned
Your Skills & Abilities (Required Qualifications):
5+ years' experience, preferably with exposure to executive leadership in an administrative capacity
Advanced level of proficiency in COE software (MS Suite, scheduling, internet, Outlook, and knowledge of SharePoint)
Excellent planning and analytical skills to execute and work independently on assigned projects
Excellent verbal and written communication skills
Ability to make and run calendaring, travel arrangements
Ability to manage with discretion critical business and personal matters
Ability to navigate through obstacles providing creative problem solving and troubleshooting capabilities
Ability to facilitate large town hall/group meetings including remote, audio visual, video conferencing
What Can Give You a Competitive Edge (Preferred Qualifications):
Bachelor’s degree in business or related field
Experience with SAP- Concur
GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc.)
This role is categorized as hybrid. This means the selected candidate is expected to report to a specific location at least 3 times a week {or other frequency dictated by their manager}.
This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.
Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.
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We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire.
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